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The Accounting Division consists of three programs:

Accounting Services

  • Establish and maintain an accounting system of funds, accounts and internal controls in accordance with Governmental Accounting Standards Board pronouncements and Generally Accepted Accounting Principles.
  • Prepare year-end closing entries, balance and reconcile all funds and accounts, coordinate and communicate with the City’s independent auditors and prepare the Comprehensive Annual Financial Reports for the City and the Redevelopment Agency.
  • Prepare and submit fiscal reports, including compliance audits of grant funds to state and federal agencies, in an accurate and timely manner.
  • Provide financial analysis and fiscal information to departmental users, management and City Council as needed.

For more information, contact:

Doug Smith
Accounting Supervisor
(805) 560-7541
(805) 897-1978 Fax

 Accounts Payable

  • Perform audit and data entry of claims submitted for payment.
  • Implement state sales tax payments and quarterly reports.
  • Initiate monthly independent contractor reporting by diskette.
  • Review claims for accounts payable and purchasing policy compliance.
  • Maintain files for all City payments to vendors.
  • Review and adjust claims for vendor discounts when available.
  • Provide customer service to departments and vendors.
  • Perform daily ‘Positive Pay’ check disbursement reports to the bank.

For more information, contact:

Dorine Villalpando
Payroll Supervisor
(805) 564-5358
(805) 897-1978 Fax


City Staff Timecards

  • Perform audit and data entry of timesheets.
  • Initiate tax payments and issue quarterly tax reports.
  • Reconcile payroll deductions and benefits accounts payable to the general ledger.
  • Initiate Public Employee Retirement System (PERS) payments and perform a reconciliation to reports and payroll withholdings.
  • Reconcile billing statements with receivables and payroll withholdings by person for employees, retirees, and COBRA members.
  • Update the payroll system tables to reflect annual changes in tax tables, employee contracts, dues, or other items for paycheck accuracy.
  • Perform electronic fund transfers for direct deposit, PERS, deferred and compensation, and taxes.
  • Provide customer service to all City employees, departments and benefit providers.
  • Implement technological enhancements to improve payroll processing efficiency.

Starting January 1, 2015, local public agencies are required to post or link to information on the annual compensation of their elected officials, officers and employees. Under existing law, cities and special districts are required to file an annual report with the State Controller’s Office identifying the annual compensation of their officers and employees. AB 2040 extends the law so that public agencies are required to also post the same information on their own websites.

For more information, contact:

Dorine Villalpando
Payroll Supervisor
(805) 564-5358
(805) 897-1978 Fax

Last Updated: Aug 4, 2021
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