SECTION III – CITY PROCEDURES FOR MANAGING INSPECTION SUBMITTALS

A.   Submittal of Documents

1. The property owner shall submit a copy of the signed inspection form (Exhibit A) together with the video tape of the subject sewer lateral for City review. 
2. Documents may be delivered in person between 8:00 a.m. and 5:00 p.m. (closed for lunch) or sent by mail.  Documents sent by mail should be addressed to the Collection System Project Coordinator.
3. Documents shall be submitted to one of the two addresses below:
   
   
   1. Public Works Counter at 630 Garden Street, Santa Barbara CA, 93101. 
   2. Collection System Project Coordinator, 520 East Yanonali Street, Santa Barbara, CA  93103.
      
      
4. All forms will be stamped with the date they were received. 
5. Incomplete forms, unsigned forms, or poor quality videos will be returned to the property owner as incomplete.

B.   Review of Documents

1. City staff will review the lateral inspection tape within five working days of receipt. 
2. Videos will be held at the City’s wastewater treatment plant for 10 days and may be picked up by the property owner. 
3. Tapes not claimed will be disposed.
4. Based on review of the tape, property owners will either be issued a certificate or Notice of Repair.  

C.   Issuance of Certificate Compliance

1. The City will issue a standard Sewer Lateral Certificate of Compliance for compliant laterals (Exhibit C).
2. All notices will be sent to the owner on file with the County Assessor’s office and to the property address.
3. The City’s Advantage permit tracking system will be updated to reflect that an inspection has been completed and the line is in compliance.

D.   Issuance of Notice of Repair

1. Property owners with laterals requiring repairs will be issued a Notice to Repair.  The Notice to Repair will specify the date by which repairs must be completed (typically 30 days unless there are extenuating circumstances) as well as the documents needed to verify repair.  A Notice to Repair is included as Exhibit D.
2. All notices will be sent to the owner on file with the County Assessor’s office and to the property address.
3. Appeals of the Notice to Repair must be made in writing to the Public Works Director within 15 days of receiving the inspection notice. 
4. The Public Works Director or his/her designees will review the relevant documents and respond to the property owner within five business days as to whether the appeal is granted.

E.   Proof of Repair

1. Where repairs are required, an issued and signed-off Building Permit and/or Public Works Permit indicating that the work has been properly completed will be the acceptable proof of repair.
2. Public Works or Building and Safety staff will update the Advantage permit tracking system to show that the lateral was repaired and/or replaced.